Look beyond the routine of practice and share your music with others

Opus119- the school of music
2015-2016 POLICY


Attendance-
Opus119 faculty reserves a special time each week for your lesson. Students must make every effort to be on time for all classes and lessons. All classes/lessons will end at the scheduled time so that they will not interfere with subsequent classes. Students are expected to bring all books, materials, and instruments necessary for the lessons.

Faculty-
All faculties at Opus119 are highly qualified, trained professionals. Any present or former student of Opus119 soliciting or seeking private instruction from Opus119 faculties outside of Opus119 facilities is strictly prohibited.

TUITION AND FEES –
Academic Year Lessons –
Enrollment is based on the Opus119 academic calendar, from the beginning of September through the end of May. Annual tuition includes one private instruction per week starting from September through the end of May and is due at the time of registration unless a term installment plan or monthly plan is selected. Term installment payment plan tuition is due on September 1, December 1, and March 1. Monthly payment plan tuition is due on the 1st of each month during the academic calendar. Students enrolling mid-school year will have their tuition prorated based on the the time of enrollment in the Opus119 calendar. Payments can be made automatically from debit card or credit card, excluding foreign issued cards. Acceptable forms of payments include cash, check, Visa, or MasterCard. A $25 late fee will be automatically applied on the 5th of the month for monthly or term installment plan payments if the payment is not received or updated by the end of the 4th day.
Due to the high demand, students with late payments will risk losing their lesson time slots to those on the waiting list. Submittal of payment or the update of payment information must be completed before the 10th of the month to avoid the loss of lesson time slot. In order to register, students must sign the complete registration forms and pay the $50 annual family registration fee to secure a time slot. Tuition and registration fees are non-refundable and non-transferable. The registration fee is refundable ONLY when a student is put on a waiting list for more than 3 months from the registered date, or no schedule is offered based on the availability given at the time of registration. The refund does not apply when you decline the lesson schedule the administration office provided based on your availability listed on the registration form. Registration fee must be paid in full prior to the scheduling process.

Summer Lessons –
Summer lessons are customized to tailor a student’s availability and are offered in packages or individually.

Makeup/Cancellation –   
Advanced notification of a student’s absence is requested as a courtesy, but does not exempt the student from payment as contracted. It is the responsibility of the student or parent to notify Opus119 office (not the teacher) for any absence before 7pm prior to the scheduled lesson date in order to qualify for makeup lesson. Failure to do so will result in the forfeiture of the lesson and will not be eligible for makeup lesson. There are 3 notification methods: Email, Online Cancellation Form or voicemail. To verify your request to cancel the lesson, you will receive a confirmation email. If a student calls in sick prior to the lesson on the lesson day, a courtesy note (doctor’s note, teacher’s note, or pharmaceutical receipt) with the absent day noted is required for a makeup. Makeup lessons are only arranged through the office. It is the parent’s responsibility to initiate the scheduling of makeup lessons.  Makeup lessons are based on teacher’s availability and may not be scheduled during the student’s original lesson day and time.  All academic year makeup lessons must be done by July 1, and all summer makeup lessons must be done by October 1. No refunds or makeups are given for any missed makeup lessons. In the event that a teacher is absent, Opus119 will provide a highly qualified and experienced substitute who will ensure the proper continuity of the student’s lesson. If a substitute teacher is not available, we will make every effort to contact students to arrange a makeup lesson. Opus119 reserves the right to cancel classes, lessons and events due to unforeseen circumstances and insufficient enrollment.

Group Class –
Full tuition is due at the time of registration. There will be no makeup class or the refund for absence and early withdrawal. The tuition paid is non-transferable to differing group class or private instructions. However, the student may attend a similar class when it is available. This may be arranged with the office and there is no guarantee of a space in the class. Opus119 reserves the right to withdraw or discontinue any class for which enrollment is insufficient to organize or continue. Only enrolled students and/or their parents may attend the class sessions. In order to maintain an orderly and effective classroom atmosphere, no additional family members are allowed in the class sessions. Guests may be invited by permission of the teacher or administrator only.

Withdrawal –
Enrollment is for one calendar year. An early withdrawal fee of $200 for each student per instrument will be charged if students discontinue prior to the end of the school year. Exit interview form must be signed and submitted to the office prior to terminating lessons and suspending further automatic charges. Opus119 is entitled to charge any remaining balance based on Opus119 academic calendar proration based on the last lesson date. Any remaining balance on withdrawing student's account, such as books and evaluation fee, will be charged to a credit card on file if not paid in full at the time of withdrawal. Withdrawals will not be accepted over the phone. Teachers do not process withdrawal requests. Please notify the administration office immediately if you plan to discontinue.

Photo/Video/Audio Release –
The school is hereby granted permission to take photographs, audio recording, and video recording of students to use in brochures, websites, posters, advertisements, and other promotional materials the school creates.  Permission is also hereby granted for the school to copyright such photographs in its name. Recordings during lessons are not permitted to be put on public media sites but for student practicing purposes only.


General Opus119 Policy

Facilities and Studio Use –
Students and parents are responsible for (1) respecting the teaching and performance premises (2) returning each classroom and venue to the condition in which they were found. Students found to be defacing Opus119 property in any manner will be assessed a minimum fine of $250.00. Opus 119 is not responsible for the loss of, or damage to personal property. Students and parents are advised not to leave items unattended, including musical instruments, books, music and supplies.

Safety and Supervision –
Parents and their legal representatives agree that they are fully responsible for the supervision, safety and action of their children, and agree to indemnify, defend, and hold Opus119 and its parties harmless from and against any and all damages that may be incurred or sustained by Opus119 arising from or related to any injuries to the student, or the students’ acts or omissions (except damages caused solely by the gross negligence or intentional misconduct of Opus119).
Young children not receiving instruction must remain under the supervision of their caregiver at all times while at Opus119. Under no circumstances will school be used as playrooms for unattended children. Students are required to wait in the waiting lounge for a ride home from lesson.

The policies and regulations of Opus119 have been established to ensure consistency of study. Opus119 reserves the right to dismiss any student for the following reasons:
     Lack of interest or progress
     Frequent absences (including more than three consecutive missed lessons)
     Frequent tardiness
     Unreasonable behavioral problems in student/parent, such as disrespect toward Opus119 faculty and staff.
     Failure to abide by School policies
     Delinquency in payment of fees


Version 082015A